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Information for Faculty

Which ILL service do you need?

  ConnectNY ILLiad
Books, Chapters, Book pages, Conference Proceedings
Journal Articles

Center for Research Libraries' material

Dissertations (U.S.)

Dissertations (Foreign) from CRL

Microforms
Microforms  (CRL)

Musical Scores

Videos, DVDs, Sound Recordings

ConnectNY requests generally take 3-4 business days, while ILLiad requests take 7-14 business days. 

You will receive an email notification of the arrival of your loan(s), which will be held at the Main circulation desk for check-out. Materials will be held for 7 days.  All ILL books should be returned to the Main circulation desk for check-in. 

Both types of request can be renewed once before the original due date: ConnectNY requests are renewed through My Record on the Vassar library website, ILLiad requests are renewed through the user's ILLiad account.  Attempting to renew after the due date has passed will result in blocking the user's account.

 

ConnectNY

ConnectNY is a combined online catalog of selected New York academic libraries.  You can search ConnectNY directly or go from our online catalog by clicking on the ConnectNY icon. 

You may have up to 50 CNY books on loan at one time.  Both CNY books and loans from Vassar Library count towards the total number of items you are allowed to have checked out at any given time. 

Click on View Your Circulation Record in the online catalog to review your loans or request a renewal. 

If you'd like to request a renewal after the due date, contact a staff member at the main circulation desk in person, by email (circulation@vassar.edu) or phone (845-437-5760). Items whose status appears as 'RECV'D' are ready for pickup at the circulation desk. 

If an item is not returned within 30 days of the due date a $100 fine ($75 replacement cost plus $25 processing fee) is automatically issued. At this point, your borrowing privileges will be suspended. If the item is returned promptly, the fine is reduced to $10.00, and your borrowing privileges will be reinstated.  If the item is not returned, actual replacement costs will be determined by the lending library and may be more or less than $100, depending on the actual cost of the book.  Users will be charged $100 for lost books ($75 replacement cost plus $25 processing fee).

ILLiad

ILLiad is used to borrow books not available in ConnectNY as well as articles and other types of materials. To use ILLiad, you must set up an account

There is no limit on the number of requests you can make, but if you submit a large number of them, the Interlibrary Loan Department asks that you prioritize them so that the most important items are requested first.

You will receive an email overdue notice the first week the item is due. After another week you will be sent a second overdue notice. A final overdue notice will be sent on the third week and your ILLiad account will be blocked until the book has been returned. Overdue fines from the lending library and/or replacement costs will be charged to your college account.  Users are responsible for all ILL materials in their possession, and for replacement costs for materials damaged or lost while in their possession. Replacement costs are determined by the lending library, and often include a processing fee.

Article requests may be filled electronically or by photocopy.   The email you get from the ILL office when your article request has been filled will tell you how it was filled and how to retrieve the article.

You may keep photocopies or electronic versions of journal articles.

Center for Research Libraries

The Center for Research Libraries (CRL) is a consortium of North American universities, colleges and independent research libraries. The consortium acquires and preserves newspapers, journals, documents, archives and other traditional and digital resources for research and teaching. These resources are then made available to member institutions cooperatively, through interlibrary loan and electronic delivery.

All materials available from CRL, irrespective of document type, may be borrowed.   Please review the following information before making requests.

1.  To identify materials at CRL, search the CRL online catalog.   Not everything in the CRL collection is cataloged.  If you can't find what you are looking for, contact a research librarian and we'll find out whether or not the material is available.  

2.   Requests can be made in two ways.  If you're using ILLiad please make a note on the ILL request form that you found this item at CRL.  Also most items in the CRL Catalog list an OCLC #, e.g. OCLC # 11502875 at the top of the record; iincluding this number on the ILL request form (in the OCLC Number field) will expedite your request.  CRL records are also in the ConnectNY catalog.   Order CRL materials you find in CNY the same way you request other ConnectNY books. 

3.  If you're ordering multiple reels of microfilm via ILLiad, specify the date range in both the Date and Notes fields.  You'll need  to check out and retun all the reels at the same tiime.  If you're ordering multiple reels via ConnectNY, you must order each reel separately. 

4.  The loan period for CRL materials is 3 months. 

5.  If you have any questions about finding materials in CRL, ask a research librarian.    Contact the Interlibrary Loan department for questions about placed orders.